Tenancy Check-In Reports
Properties
Inventories
Satisfaction
Preparation
What is a Tenancy Check-In Report?
A tenancy check-in report is a professional document produced at the start of a new tenancy — when a new tenant moves into a rental property. Our AIIC-accredited clerk visits the property, reviews the existing landlord inventory, records current condition, takes meter readings, tests smoke alarms and completes a formal key handover. The signed start of tenancy report is delivered to all parties within 24 hours.
Without a professional tenancy check-in report, landlords risk losing deposit disputes with TDS, DPS and MyDeposits. The check-in report sets the standard for the entire tenancy — it's the document that makes a fair check-out possible.
What's the Difference Between a Check-In Report and an Inventory & Check-In?
Inventory Check-In Report London
An inventory check-in report combines two services in one visit — the creation of a full new property inventory and the formal tenant handover at the start of the tenancy. Our AIIC-accredited clerks conduct inventory check-in reports across all London boroughs from £120, producing a complete room-by-room record with timestamped photographs, smoke alarm testing, meter readings and key handover.
Every inventory check-in report is delivered within 24 hours — emailed simultaneously to the landlord, letting agent and tenant. All parties have 7 days to raise any queries before the report is finalised and becomes the legally defensible baseline for the entire tenancy.
Our inventory check-in reports are accepted by all major deposit protection schemes including TDS, DPS and MyDeposits. Trusted by Foxtons, Winkworth and 100+ London letting agencies since 2018.
What's Included in Our Tenancy Check-In Report
- Review of existing landlord inventory against current property condition
- Room-by-room condition assessment — walls, floors, ceilings, fixtures and fittings
- Timestamped high-resolution photographs of every room and area of concern
- Key handover records — number of keys issued and to whom
- Cleanliness assessment of all rooms, appliances and outdoor areas
- Meter readings — gas, electric and water
- Signed start of tenancy report delivered within 24 hours
- Emailed simultaneously to landlord, letting agent and tenant
- 7-day review window for all parties before report is finalised
Start of Tenancy Inventory London — Why It Matters
A start of tenancy inventory is the most important document in any London rental agreement. It creates a clear, independent record of the property's condition before the tenant moves in — protecting landlords from false damage claims and protecting tenants from unfair deposit deductions.
Deposit protection schemes including TDS, DPS and MyDeposits almost always find in the tenant's favour when no professional start of tenancy inventory exists. With InventoryFlex, every start of tenancy inventory is produced by an AIIC-accredited clerk — providing the photographic and written evidence needed to resolve any deposit dispute fairly and quickly.
Since 2018 we have completed over 15,000 start of tenancy inventories across London — from studios in Hackney to 5-bedroom houses in Kensington. Same-week and same-day appointments available across all London boroughs.
How Our Tenancy Check-In Process Works
Book Your Tenancy Check-In Report
Book online with your property address, tenancy start date and preferred inspection time. We confirm the same day — same-week availability across all London boroughs, including same-day bookings when needed.
Clerk Visits the Property
Our AIIC-accredited clerk visits on the agreed date, reviews the existing landlord inventory, inspects every room, photographs all areas, takes meter readings, tests smoke alarms and meets the tenant for formal key handover.
Check-In Report Compiled
Our back-office team compiles the full landlord check-in report — cross-referencing the existing inventory with current property condition, clearly documenting any changes with time stamped photo evidence.
Report Delivered Within 24 Hours
The completed tenancy check-in report is emailed to the landlord, letting agent and tenant within 24 hours. All parties have 7 days to raise any queries before the report is finalised and signed.
Contact us
Use the form with the list of all required details to get in touch with one of our clerks online.
Visiting property
We will visit the property to do inspection on agreed date and time.
We’ll develop your report
Allow for 24 hours in order for our back office staff to put together your report.
Report is sent over to you
The report will be delivered via email to the Property Manager and tenant to view it for reference at Check-out.
Landlord Check-In Report
Why Choose InventoryFlex
AIIC Best Newcomer Award 2024 & 2025
Two consecutive AIIC industry awards — the highest accreditation for independent inventory clerks in the UK. Every check-in report follows AIIC and Propertymark best practice.
No Contracts — Book Per Job
No minimum commitments, no lock-in. Book a single check-in or use us across your entire portfolio. Fixed transparent pricing from £120 with no hidden fees.
24-Hour Check-In Report Delivery
Your completed tenancy check-in report delivered within 24 hours — emailed simultaneously to the landlord, letting agent and tenant. All parties have 7 days to review before the report is finalised.
Independent & Unbiased Reports
Our clerks have no financial interest in the outcome — producing impartial start of tenancy reports accepted by TDS, DPS and MyDeposits. No bias, no assumptions.
Trusted by 100+ Letting Agents
Foxtons, Winkworth and 100+ London agencies rely on InventoryFlex check-in reports. Same-week appointments across all London boroughs.
Tenancy Check-Out
- Comparing to Inventory
- Handover the keys
- Testing smoke alarms
- Taking meter readingsDigital signaturesDigital reportHigh quality pictures
Inventory & Check-in
- Conducting Inventory & Schedule of condition report
- Taking meter readings
- Testing smoke alarms
- Handover the keys
- Accredited Professional Clerk
- Digital signature
- High quality picturesAccurate Digital Report
Inventory
Prices don't include VAT.
- Accredited Professional Clerk
- Detail Schedule of Condition
- High quality pictures
- Digital signature
- Accurate Digital Report
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We’ve been working with Inventory Flex for quite long time, and their service has always been exceptional. The team is consistently punctual, professional, and thorough in every inspection they carry out.
Imene Bahgat
Letting Agent
Azim (Inventory Flex) is a very pleasant and friendly person.He conducted the check-in inventory back in 2022, and the report he produced was extremely detailed — I was very impressed.
Thank you, Azim (Inventory Flex), and keep up the great work!
Kami Soltani
Private Landlord
I booked both cleaning and inventory services. The owner was very responsive, and the cleaning team did a fantastic job, leaving the home sparkling clean. The inventory report was detailed and prepared within 24 hours of the visit. Highly recommended!
HnM
Private Landlord
Azim is great to deal with and the level of reports are always consistent and thorough. I have been working with and using Inventory Flex for the last 3+ years as a property manager and I have nothing negative to say about them. Would recommend to all landlords and agents.
Jay Mowlana
Property Manager
We've been using InventoryFlex for some time now and have always been impressed with their service. Their reports are incredibly detailed and thorough, and they’ve consistently managed to accommodate bookings even at short notice. Reliable, professional, and efficient – highly recommended!
Ryan Wanaye
Property Manager
Inventory Flex arrived on time, carried the work in a highly efficient manner with the service being delivered promptly. I would strongly recommend the company.
Nigel Williams
Private Landlord
Inventory Flex is an amazing company! Azim was able to accommodate a last minute check-in and inventory for the next morning when there was limited availability for my area. He was very professional and excellent at his job. I can’t recommend Inventory Flex enough.
Tania Aker
Private Landlord
Azim was incredibly thorough in the inventory check in. He spotted several things that we hadn't even noticed which really made us feel secure as new tenants moving into our home. He took photos and notes of every detail everything! He was very communicative even after inventory check in was done.
Ravanya Naidoo
Tenant
Azim is very professional and polite, very easy to communicate; provided a very detailed report and was quick on turnaround. Would recommend.
